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ROOMS · METERS · KEYS · SIGN-OFF

Rental Handover Record

A printable walkthrough for move-in or move-out that makes unchecked items, readings, damage, keys and promised actions visible.

MOVE IN OR MOVE OUT · EVIDENCE FIRST

Build the record together

Walk through the property with both parties. Mark “not checked” honestly; a blank should never look like proof that something worked.

01

Areas and fixtures

Use notes to reference photo numbers, existing damage, missing items and an agreed action.

02

Meter readings

Photograph the reading with enough context to identify the exact meter and account.

Electricity

Natural gas

Water

03

Final notes and sign-off

Record attached photos, unresolved bills, promised work and the next evidence exchange.

Landlord / representative signatureTenant signature
ATTACH

The form is an index, not the evidence

Keep original date-stamped photos, bills, readings, payment records, messages and the signed lease with the final record.

PREPARE

Inspect before the handover

Use the rental inspection guide and utility account workflow before keys or deposit money change hands.

This tool creates a private practical record, not a legally prescribed form or legal advice. The parties should review the lease and obtain qualified advice where the deposit, damage or authority to sign is disputed.